Most virtual events require 1–2 weeks of lead time from kickoff to broadcast. Simple single-speaker webinars can be produced in 48–72 hours. Multi-day conferences and pharmaceutical advisory boards need 2–4 weeks. The production timeline covers platform setup, speaker rehearsals, run-of-show preparation, and post-event delivery.
For a single-session webinar, we recommend a minimum of 5–7 business days. Rush production in 48–72 hours is possible for simpler events. Multi-day conferences and pharma advisory boards need 2–4 weeks of lead time.
A standard speaker tech check runs 15–30 minutes per speaker. Full rehearsals walking through the entire run-of-show typically run 60–90 minutes. We recommend scheduling rehearsals 2–5 business days before the live event.
Your producer opens the virtual event environment 60–90 minutes before broadcast. During that window, they run final speaker check-ins, confirm all technical elements, and resolve any last-minute issues. Once broadcast begins, the producer manages all technical elements live.