What Exactly Does a Virtual Event Production Company Do?

Behind every great event is a great event organizer:

• Wedding planners
• Concert promoters 
• Sporting event producers
• Awards show producers
• Virtual event producers

What do all these event types have in common? 

A professional team who knows the ins and outs of the industry is hired to ensure the event goes off without a hitch. An event planner acts as the mastermind behind a successful event, ensuring everything runs smoothly from conception to completion.

So what exactly does a virtual event production company do? 

A virtual event production company specializes in bringing events to life in the online world, in both virtual and hybrid events. They handle the technical aspects and logistics while sharing their vision to create the smoothest, most impactful, and most engaging experience possible.

You may be wondering: “Why do I need the help of a virtual event production company?” In a word – Professionalism. 

It’s the same reason professional event planners are hired for ANY large and important event.

• A wedding planner is hired, not for elopement, but for a large beautiful wedding where the guests and the wedding party expect all the arrangements to be top-notch.
• A concert promoter is not for a musician playing at the local bar but for a professional performer who will play in front of hundreds or thousands of people in a dedicated venue. 
• A sporting event producer isn’t for backyard football games. They are there to ensure that fans from around the world can get the best experience possible by watching their favorite athletes. 

It’s a matter of being able to manage large crowds, ensure all the event details are accounted for and handled correctly, and create a seamless experience that has everyone focused on the star of the show.

True, you may be able to open a simple Zoom meeting, send a link, and share your screen. But this type of online event is the equivalent of a courthouse wedding, the lone musician, or a pickup game. 

If you want a truly professional hybrid or virtual event experience, you need the professional help that only a virtual event production company can give. 

A virtual event production company offers professional support services that help companies and organizations produce exceptional hybrid and virtual meetings, training, and events.

• A virtual event production company supplies the tools and expertise to broadcast high-quality events to any audience. 
• They provide, set up, and manage the software and equipment so you can reach employees, colleagues, clients, partners, shareholders, or the public at any time, day or night, across any time zone, and in any language. 

Whether you’re new to the world of virtual and hybrid events or you need help revamping your existing program, virtual event production companies can give you the support you need. Listed below are some of the services they can offer you:

Even the most well-thought-out plans can go wrong. While some of these last-minute snags can be patched, others require you to go a different direction completely. 

A virtual event production company quickly comes together to understand your goals, assemble the right platform, and get to work on a virtual environment that will bring your meeting to life. They will stay behind the scenes to make sure your event runs smoothly and everyone stays engaged. 

Has your team hit a massive obstacle making it impossible to hold your live event? Life happens. But canceling or postponing doesn’t have to be your only option. A virtual event production company’s conversion team can save the day by taking your event online.

Sometimes you don’t need someone to take the wheel – you just need a reliable guide to help point you in the right direction.

• Not sure how to transition from in-person meetings, training, and events to the virtual world? 
• Feeling intimidated by the thought of building a virtual program? 
• Can’t figure out which virtual platform you should use? 

A virtual event production company’s team of experienced professionals can help you understand the answers to these and other questions. 

• They will coach you through your problem
• Help you get your program off the ground
• And give advice on how to add a little flavor to your current setup

Advisory boards play a crucial role in the pharmaceutical industry, allowing companies to develop insights on commercial and medical products. But how do you move Ad boards from the virtual space while maintaining the necessary legal requirements? 

A virtual event production company can help you create and host virtual advisory boards in a way that not only allows you to gain valuable insights but also meets all the required legal checkboxes when meeting face-to-face isn’t an option. This way companies worldwide can hold high-quality professional ad boards regardless of time zone differences or travel restrictions.

Wondering how to make your current curriculum more accessible? Are you curious about what tools and techniques are available to keep everyone engaged?

Virtual event production companies offer eLearning services that take your current live classroom and make it accessible to anyone with an internet connection.

A virtual event production company will set up your virtual classroom, connect you with your students, and pull out all the stops to make sure you’re having a good time and all in attendance are paying attention.

In-person or virtual: Both have advantages. Why choose when you could have your cake and eat it too?

Welcome to the world of hybrid events where you can hold a meeting, event, or training both in person and virtually. Hybrid meetings are an efficient and effective way to bring your team together – no matter where they are. 

A virtual event production company offers hybrid event support by setting up the lights, cameras, stages, and equipment to take your in-person event and stream it to thousands. They focus on the technology and logistics so that you can focus on your audience and presentation.

One of the biggest benefits of virtual meetings and events is being able to meet no matter where you are in the world. Reaching people of different languages is a crucial part of this.

• A virtual event production company offers on-demand interpretation services that allow you to reach colleagues and customers in multiple languages in a single meeting. 
• Interpreters are assigned a separate audio channel in which attendees can select the audio channel in the language of their choice. 

A virtual event production company offers these interpretation services live. More than that, they offer live transcriptions, subtitles, and closed captions on any platform desired.

Technology has made virtual events and meetings possible. And there are a ton of benefits to them, such as:

• Cost savings
• Zero travel time
• Increased productivity 

But if not handled correctly, these technological advantages can create more obstacles than opportunities. Problems like difficulty joining the meeting, sharing content, and keeping everyone engaged are common but not unavoidable. 

• A good virtual production team provides the best platform for your event. 
• They handle the technical details and difficulties so you and your audience can stay focused. 
• They work hard to promote engagement so that your participants can not only enjoy but remember the key points from your event. 

A virtual event production company knows what works and what doesn’t. They know what problems to expect and how to overcome them. They take care of all the details so that you can focus on putting on the best meeting possible

What exactly does a virtual event production company do? 

Virtual event production companies take care of everything for your online meetings, training, and events. They offer expert support and tools that allow you to reach any audience, anytime, anywhere.

Some things in life require a professional while other times it makes sense to handle it yourself. Cooking for a small group of friends is typically something you can handle on your own. But what about trying to cater to hundreds of people on your wedding day? 

Virtual events are similar. Sometimes it might make sense to do it yourself. But there are times when a DIY approach to virtual events can be disastrous.

A digital meeting or conference is only as effective as its virtual event production team — and our team is the best. Our well-trained producers use the latest technology to help clients plan and pull off exceptional events.

Curious how our team can help you save time and money at your next virtual event? Wondering how you can improve the quality of your virtual or hybrid events? Give us a call at 1-800-575-8595 or shoot us a quick message and we’ll give you our best advice.